Williams College Room Scheduler (EMS)

 

IMPORTANT ANNOUNCEMENTS
The system is now open for reservations. Before logging into the system please make sure to read all of the information below to make finding the space you need as smooth as possible.

 

Space reservation options in Room Scheduler (EMS)

 

The reservation menu options have been updated in Room Scheduler.  If you click on each link below you can view the different spaces that can be requested via the reservation process.


Auditoriums, Classrooms, and Meeting Spaces

Paresky Center and Goodrich Hall

Large Residential Spaces

Small Residential Spaces – (this option is only available to students)

Tabling – Paresky Center

 

Important Notes About Reserving Spaces

 

Auditoriums, Classrooms, and Meeting Spaces
Requests for usage of classroom spaces during academic-year hours cannot be considered until after class schedules are loaded into the system. This typically happens within the first two weeks of the semester.

Reservation Request Timing Rules
The system will not except a reservation request that is submitted less than 6 hours in advance of the desired date and time of usage.

Student Initiated Events
Student Initiated Events are not permitted to occur prior to the first day of classes of each academic term.

 

Spaces not available in EMS and who to contact to request them


The following specific spaces below cannot be requested in the system and you must directly click on the building name below and email the contact that is linked to the space for usage.

 

Athletics Spaces and Weston Field - gem4@williams.edu

Chapin Hall and Brooks-Rogers Recital Hall - mpicard@williams.edu

CET Studio 275 - studio275@williams.edu

CET Faculty Collaboration Center - fcc276@williams.edu
Outdoor Spaces (Paresky Lawn, Poker Flats, Science Quad etc.) 
- mrb1@williams.edu

Poker Flats Fire Pit – Camp Fires

Sawyer Video Conference Room - vcr308@williams.edu

Thompson Biology – TBL 112 & 202 - lbanta@williams.edu

Thompson Memorial Chapel - rw8@williams.edu

 

Are you looking to schedule a Camp Fire at Poker Flats?

 

If you are looking to request a Camp Fire at Poker Flats Fire Pit you can request the space through a separate form which can be found here.

 

Please note the space will not be available for usage until after September 12, 2021.

 

Requesting Space and College Calendar

 

To request to use a campus space, log in above under "My Account" with your Williams network credentials.  Once logged in, go to the "Reservations" link on the top menu bar and select the type of reservation you are requesting, and follow the instructions from there.

 

In selecting a date for an event, be sure to check the:
Multi-Faith Religious Holidays Calendar
Williams College Academic Calendar


 

Need further assistance or have questions?

 

If you need assistance with making a reservation or have further questions please email mrb1@williams.edu in the Office of Campus Life.