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Important Announcements

Quick Reference Sheet
The reservation request options and timelines for requesting space have all been updated and changed. The overview document linked here, provides specific information on the changes as well information on each reservation option.

We encourage all users to review this information that is included in the document. If you need further assistance and/or training please reach out to Mike Bodnarik at mrb1@williams.edu.

Request Timelines by Reservation Request Menu Selection

The following is a quick overview of the new timelines and reservation options. The spaces available under each option are linked to the option name.

Classrooms and Meeting Spaces - requires a minimum of 6 hours in advance of proposed usage date and time.
Faculty House - requires a minimum of 3 days in advance of proposed usage date and time.
Goodrich Hall - requires a minimum of 5 days in advance of proposed usage date and time.
Paresky Center - Baxter Hall, Paresky Auditorium, and Paresky Porch - requires a minimum of 5 days in advance of proposed usage date and time.
Paresky Center - Rooms, Lounges, and Tabling Tables - minimum of 6 hours in advance of proposed usage date and time.
Large Residential Spaces - requires a minimum of 5 days in advance of proposed usage date and time.
Small Residential Spaces - requires a minimum of 24 hours in advance of proposed usage date and time.

Classroom Holds

The holds in the system for classrooms will not be removed each academic term until after the class schedule is loaded into the system. This typically happens within the first two weeks of the academic term. Requests for usage of spaces that are unavailable due to the holds cannot be requested until after they holds are removed.

Spaces not available for reservation in this system

The following specific spaces below cannot be requested in the system, and you must directly click on the building name below and email the contact that is linked to the space for usage.

‘62 Center for Theatre and Dance – nweissne@williams.edu

Athletics Spaces and Weston Field – gem4@williams.edu

Bascom House – nrm4@williams.edu

Chapin Hall and Brooks-Rogers Recital Hall – mpicard@williams.edu

CET Studio 275 – studio275@williams.edu

CET Faculty Collaboration Center – fcc276@williams.edu

Greylock Hall Second Floor Spaces – nwiessne@williams.edu

Mission Park Dining Hall Lounges – nlandy@williams.edu

Music Department Spaces – mpicard@williams.edu

Outdoor Spaces (Paresky Lawn, Poker Flats, Science Quad etc.) – twb3@williams.edu

Poker Flats Fire Pit – Camp Fires Request Form

Sawyer Video Conference Room – vcr308@williams.edu

Thompson Biology – TBL 112 & 202 – km29@williams.edu

Thompson Memorial Chapel – rw8@williams.edu

Need Further Assistance

If you need assistance with making a reservation or have further questions, please email Trevor Biggs, twb3@williams.edu in the Office of Campus Life.